These resources are intended to provide useful guidance and links for committee members of the clubs and societies affiliated with the Faculty.
Affiliation with the Faculty
Applying for Affiliation: Applications are reviewed on an annual basis. Applications for 2023 affiliation have now opened and will close on November 27th, 11:55 pm (AEDT).
IMPORTANT: Only applications from UMSU or GSA-affiliated clubs will be considered.
FBE Clubs & Societies Handbook: This handbook outlines the policies and procedures that govern the affiliation of Clubs and Societies including details of affiliation, funding, club office and storage, corporate engagement and sponsorship, as well as promotion of events. At the start of each year, each club will be required to sign an agreement with the affiliation policy. Any breach of the policy may result in the club's disaffiliation.
Clubs' Office Space
The use of 131 Barry Street is for club members only. Allowing access to non-club members is against affiliation and may risk your clubs' access to the building.
Use of meeting rooms: The upstairs rooms are for club members to use for club-related activities including planning, meetings and interviews.
Cupboards: Each club has been allocated half of a storage cupboard. These are located in rooms 101 and 102 on the ground floor. All club items must be stored in these cupboards; anything that doesn't fit in the cupboard should not be stored at 131 Barry Street. The only exceptions to this are the fold-away tables which may be stored in the spaces next to the cupboards.
Lockers: Each club may use one red locker located at the end of the corridor on the ground floor. Ensure that your locker is clearly labelled with your club name. The PIN number to use the locks can be set by the clubs. If you need to gain entrance to your locker and do not know the code, you will need to contact security to reset the PIN via the Campus Security number 03 8344 6666. To avoid resetting your lock, use only one PIN and electronically record the PIN where it is accessible to committee members.
OH&S: Make sure that all windows and doors are closed and all lights are turned off when you exit the building. Do not store any food items in the storage areas. Throw away rubbish responsibly.
Accessibility: Should you have any concerns about accessibility to the clubs' office space, please email the FBE Clubs and Societies team at email@example.com so that we may further assist.
Room Bookings on Campus
Booking rooms on campus can be very difficult due to demand. Make sure you book as far in advance as possible to avoid disappointment.
Availability: Check room availability using the Timetable
Venue Management: Most rooms can be booked through Venue Management
Faculty Rooms: The following rooms are Faculty managed spaces and can only be booked through the Faculty:
- Spot, Level 3: 3.10, 3.11, 3.14, 3.31, 3.34
- Spot, Level 4: 4.24
- Spot, Level 5: 5.13, 5.14
- Spot, Level 6: 6.14, 6.15
- FBE, Level 2: 209, 210, 212, 213, 214
To book these rooms, the President of the club should send an email to the Faculty's Facilities team via firstname.lastname@example.org, detailing the room number, date, time and event description. Use of these rooms is offered to clubs on a trial basis, during which please note the following:
- You are responsible for the use of the room and how it is left after you use it
- If the room is not clean and tidy when your booking concludes, your club may be charged for cleaning fees (upwards of $100)
- No food or drink is permitted in teaching spaces
- If any issues are reported during the use of rooms by clubs, this trial period will cease and clubs will no longer have access to book these rooms.
Newsletters: Every week, a Faculty newsletter is emailed to BCom and MBS students. To feature a club activity in the newsletters, please submit a newsletter post through the Newsletter Submission form. To request weekly submission reminders, email email@example.com.
Posters: Clubs have dedicated poster boards in each lift of the Spot, and FBE Building. Read the poster approval policy for information on how to have your poster approved for display.
Reporting Activities to Faculty
As part of the affiliation agreement, each semester we will ask every club to submit a review of their activities from the previous semester and an outline of their activities for the upcoming semester.
The Clubs Grants Program
The Clubs' funding and grant programs are currently under review and will be added and circulated to clubs once finalised. Please be aware that the review is not in relation to clubs receiving funding, but instead the method by which funding is distributed.
Resources and Training
Professional development opportunities: We may be able to offer club committee members the chance to attend workshops organised specifically to assist clubs in relevant areas such as Leadership and Sponsorship. We will communicate these opportunities through the clubs' Presidents.
UMSU Resources: UMSU offers some great resources and training opportunities for club members. View UMSU resources.
For all clubs related inquiries, please email firstname.lastname@example.org.